Epiphany - User contributions [en]

Manual:Electronic Signatures

2020-08-31T15:11:18Z

Jakeg:

Electronic Signatures and Approvals

Electronic signatures allow users to sign off on system objects and appear in the Approvals tab on the Relationships Bar. For example, an electronic signature can be configured for Purchase Orders so that a manager can electronically sign the purchase order to approve it. To configure an electronic signature, follow the steps below:

#Navigate to the Electronic Signature Configuration Screen by selecting the Administration menu and Options > Electronic Signature Configuration.
#In the Flex Search pop-up, select the object that you would like to attach an approval to (see below).[[File:Select object.png|center|thumb|700x700px]]
#There are two types of Electronic Signatures that can be configured. One will prompt the user to enter their Epiphany credentials before the sign off, while the other will allow the user to sign off with a single click.
#To add a signature to the Approvals for the object you selected, click Edit and the <add> under the signature type that you would like to add (see below).[[File:Add signature.png|center|thumb|700x700px]]

5. A Flex Search pop-up will appear with existing record approval types. If you want to add an existing approval type simply select it, otherwise select ‘Add New Record’. The following pop-up will appear:
[[File:Pop up.png|center|thumb|400x400px]]
Select ‘Yes, and Edit’.

7. You will then be taken to the Record Approval Types screen. Select ‘Edit’ and enter in the relevant information about the approval. The name or type of the approval should be entered in ‘Approval Type’. Users who have the authority to sign off on the approval should be added to the ‘Only These Users are Approved’ table. Only users added to this table will be allowed to sign off on the approval (see below).
[[File:Record approval types.png|center|thumb|700x700px]]

-Private Flag: Checking this flag hides the signatures from users who do not have Read access to the Approval Screen. If it is unchecked all users will be able to see the signatures.

-Remove All Sig: Checking this flag will cause this electronic signature to remove all remaining ‘signature required’ notifications for other signatures.

8. Once the appropriate information for the approval type has been entered click ‘Save’. If you click ‘Back’ you will now see that the record approval type that you created will have been added to the Electronic Signature table (see below).
[[File:Signature added.png|center|thumb|700x700px]]

9. If you open a purchase order and select the ‘Approvals’ side bar tab, you will now see the approval you created (see below).
[[File:Purchase order.png|center|thumb|700x700px]]

File:Purchase order.png

2020-08-31T15:10:04Z

Jakeg:

Purchase order

Manual:Electronic Signatures

2020-08-31T14:58:15Z

Jakeg:

Electronic Signatures and Approvals

Electronic signatures allow users to sign off on system objects and appear in the Approvals tab on the Relationships Bar. For example, an electronic signature can be configured for Purchase Orders so that a manager can electronically sign the purchase order to approve it. To configure an electronic signature, follow the steps below:

#Navigate to the Electronic Signature Configuration Screen by selecting the Administration menu and Options > Electronic Signature Configuration.
#In the Flex Search pop-up, select the object that you would like to attach an approval to (see below).[[File:Select object.png|center|thumb|700x700px]]
#There are two types of Electronic Signatures that can be configured. One will prompt the user to enter their Epiphany credentials before the sign off, while the other will allow the user to sign off with a single click.
#To add a signature to the Approvals for the object you selected, click Edit and the <add> under the signature type that you would like to add (see below).[[File:Add signature.png|center|thumb|700x700px]]

A Flex Search pop-up will appear with existing record approval types. If you want to add an existing approval type simply select it, otherwise select ‘Add New Record’. The following pop-up will appear:

Select ‘Yes, and Edit’.

You will then be taken to the Record Approval Types screen. Select ‘Edit’ and enter in the relevant information about the approval. The name or type of the approval should be entered in ‘Approval Type’. Users who have the authority to sign off on the approval should be added to the ‘Only These Users are Approved’ table. Only users added to this table will be allowed to sign off on the approval (see below).

Private Flag: Checking this flag hides the signatures from users who do not have Read access to the Approval Screen. If it is unchecked all users will be able to see the signatures.

Remove All Sig: Checking this flag will cause this electronic signature to remove all remaining ‘signature required’ notifications for other signatures.

Once the appropriate information for the approval type has been entered click ‘Save’. If you click ‘Back’ you will now see that the record approval type that you created will have been added to the Electronic Signature table (see below).

If you open a purchase order and select the ‘Approvals’ side bar tab, you will now see the approval you created (see below).

Manual:Electronic Signatures

2020-08-31T14:57:13Z

Jakeg:

Electronic Signatures and Approvals

Electronic signatures allow users to sign off on system objects and appear in the Approvals tab on the Relationships Bar. For example, an electronic signature can be configured for Purchase Orders so that a manager can electronically sign the purchase order to approve it. To configure an electronic signature, follow the steps below:

#Navigate to the Electronic Signature Configuration Screen by selecting the Administration menu and Options > Electronic Signature Configuration.
#In the Flex Search pop-up, select the object that you would like to attach an approval to (see below).[[File:Select object.png|center|thumb|700x700px]]
#There are two types of Electronic Signatures that can be configured. One will prompt the user to enter their Epiphany credentials before the sign off, while the other will allow the user to sign off with a single click.
#[[File:Add signature.png|center|thumb|700x700px]]To add a signature to the Approvals for the object you selected, click Edit and the <add> under the signature type that you would like to add (see below).

A Flex Search pop-up will appear with existing record approval types. If you want to add an existing approval type simply select it, otherwise select ‘Add New Record’. The following pop-up will appear:

Select ‘Yes, and Edit’.

You will then be taken to the Record Approval Types screen. Select ‘Edit’ and enter in the relevant information about the approval. The name or type of the approval should be entered in ‘Approval Type’. Users who have the authority to sign off on the approval should be added to the ‘Only These Users are Approved’ table. Only users added to this table will be allowed to sign off on the approval (see below).

Private Flag: Checking this flag hides the signatures from users who do not have Read access to the Approval Screen. If it is unchecked all users will be able to see the signatures.

Remove All Sig: Checking this flag will cause this electronic signature to remove all remaining ‘signature required’ notifications for other signatures.

Once the appropriate information for the approval type has been entered click ‘Save’. If you click ‘Back’ you will now see that the record approval type that you created will have been added to the Electronic Signature table (see below).

If you open a purchase order and select the ‘Approvals’ side bar tab, you will now see the approval you created (see below).

File:Signature added.png

2020-08-31T14:55:05Z

Jakeg:

File:Record approval types.png

2020-08-31T14:42:17Z

Jakeg:

File:Pop up.png

2020-08-31T14:41:46Z

Jakeg:

File:Add signature.png

2020-08-31T14:40:56Z

Jakeg:

Manual:Electronic Signatures

2020-08-31T14:40:38Z

Jakeg:

Electronic Signatures and Approvals

Electronic signatures allow users to sign off on system objects and appear in the Approvals tab on the Relationships Bar. For example, an electronic signature can be configured for Purchase Orders so that a manager can electronically sign the purchase order to approve it. To configure an electronic signature, follow the steps below:

#Navigate to the Electronic Signature Configuration Screen by selecting the Administration menu and Options > Electronic Signature Configuration.
#In the Flex Search pop-up, select the object that you would like to attach an approval to (see below).[[File:Select object.png|center|thumb|700x700px]]
#There are two types of Electronic Signatures that can be configured. One will prompt the user to enter their Epiphany credentials before the sign off, while the other will allow the user to sign off with a single click.
#To add a signature to the Approvals for the object you selected, click Edit and the <add> under the signature type that you would like to add (see below).

A Flex Search pop-up will appear with existing record approval types. If you want to add an existing approval type simply select it, otherwise select ‘Add New Record’. The following pop-up will appear:

Select ‘Yes, and Edit’.

You will then be taken to the Record Approval Types screen. Select ‘Edit’ and enter in the relevant information about the approval. The name or type of the approval should be entered in ‘Approval Type’. Users who have the authority to sign off on the approval should be added to the ‘Only These Users are Approved’ table. Only users added to this table will be allowed to sign off on the approval (see below).

Private Flag: Checking this flag hides the signatures from users who do not have Read access to the Approval Screen. If it is unchecked all users will be able to see the signatures.

Remove All Sig: Checking this flag will cause this electronic signature to remove all remaining ‘signature required’ notifications for other signatures.

Once the appropriate information for the approval type has been entered click ‘Save’. If you click ‘Back’ you will now see that the record approval type that you created will have been added to the Electronic Signature table (see below).

If you open a purchase order and select the ‘Approvals’ side bar tab, you will now see the approval you created (see below).

File:Select object.png

2020-08-31T14:13:32Z

Jakeg:

Manual:Electronic Signatures

2020-08-31T14:00:56Z

Jakeg: Created page with "Electronic Signatures and Approvals Electronic signatures allow users to sign off on system objects and appear in the Approvals tab on the Relationships Bar. For example, an..."

Electronic Signatures and Approvals

Electronic signatures allow users to sign off on system objects and appear in the Approvals tab on the Relationships Bar. For example, an electronic signature can be configured for Purchase Orders so that a manager can electronically sign the purchase order to approve it. To configure an electronic signature, follow the steps below:

 

# Navigate to the Electronic Signature Configuration Screen by selecting the Administration menu and Options > Electronic Signature Configuration.
# In the Flex Search pop-up, select the object that you would like to attach an approval to (see below).
# There are two types of Electronic Signatures that can be configured. One will prompt the user to enter their Epiphany credentials before the sign off, while the other will allow the user to sign off with a single click.
# To add a signature to the Approvals for the object you selected, click Edit and the <add> under the signature type that you would like to add (see below).

A Flex Search pop-up will appear with existing record approval types. If you want to add an existing approval type simply select it, otherwise select ‘Add New Record’. The following pop-up will appear:

Select ‘Yes, and Edit’.

You will then be taken to the Record Approval Types screen. Select ‘Edit’ and enter in the relevant information about the approval. The name or type of the approval should be entered in ‘Approval Type’. Users who have the authority to sign off on the approval should be added to the ‘Only These Users are Approved’ table. Only users added to this table will be allowed to sign off on the approval (see below).

Private Flag: Checking this flag hides the signatures from users who do not have Read access to the Approval Screen. If it is unchecked all users will be able to see the signatures.

Remove All Sig: Checking this flag will cause this electronic signature to remove all remaining ‘signature required’ notifications for other signatures.

Once the appropriate information for the approval type has been entered click ‘Save’. If you click ‘Back’ you will now see that the record approval type that you created will have been added to the Electronic Signature table (see below).

If you open a purchase order and select the ‘Approvals’ side bar tab, you will now see the approval you created (see below).

Manual:Accounts Payable

2020-05-20T21:12:01Z

Jakeg: /* Check Entry/Edit */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

====Check Entry/Edit====
'''Menu Location:''' AP / Check Entry/Edit

The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information, such as the check stub lines, check status, and the distributed amount of the check.

Enter A Check:

::1. Click [[File:Add3.png]]
::2. Enter a check number
::3. Select Person and/or Company (Lines below will autofill with the name and addresses attached to this Person or Company)
::4. Enter account number
::5. Enter distributed amount by entering the account number to be applied to and amount
::6. Enter note for check stub lines (Optional)
::7. Click [[File:Save.png]]

Editing Check Information:

::1. To edit check, click the [[File:Edit.png]] button, enter in the relevant check information, and then click the [[File:Save.png]] button.
::2. To cancel an edit click the [[File:CancelEdit.png]] button.

Check Statuses:

::*R = Reprint (edit check and change status to R to reprint, or click the [[File:Re-Print.png]] button)
::**A check with the status of ‘R’ will no longer be editable as it has been printed.
::*X = Unprinted Check(check has not been printed yet)
::*P = Printed(check has been printed)
::**A check with the status of ‘P’ will no longer be editable as it has been printed.
::**If Account Number is blank or Distributed Amount table has no entries, the check will not be printed.
::*V = Voided(edit check and change status to V to void check, or click the [[File:VoidCheck.png]] button)
::**A check with the status of ‘V’ will no longer be editable as it has been voided.
::*O = Online
::**Online checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
::*A = ACH
::**ACH checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
::*Cleared Flag – Indicates when check has cleared.

Reprint a Check:

'''Menu Location:''' AP / Check Entry/Edit

::1. Find Check Number to be reprinted
::2. Click Re-Print button
:::*Check Status will change to “R” for Reprint
::3. Go to '''Menu Location:''' AP / AP Reports / Print Checks
::4. Change Check Status to “R”
::[[File:PrintChecksR.png]]
::5. If paying from a non-standard checking GL account, enter the Account Number.
::6. Enter the Check Number from the physical check in the printer
::7. Change Date if the check date is not today’s date
::8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways:
:::*Check Status is changed to “P” for Printed
:::*The Check Number of the check is assigned
:::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

Voiding a Check:

'''Menu Location:''' AP / Check Entry/Edit
::1. Find Check Number to be Voided
::2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

Manual:Accounts Payable

2020-05-20T21:10:08Z

Jakeg: /* Check Entry/Edit */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

====Check Entry/Edit====
'''Menu Location:''' AP / Check Entry/Edit

The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information, such as the check stub lines, check status, and the distributed amount of the check.

Enter A Check:

::1. Click [[File:Add3.png]]
::2. Enter a check number
::3. Select Person and/or Company (Lines below will autofill with the name and addresses attached to this Person or Company)
::4. Enter account number
::5. Enter distributed amount by entering the account number to be applied to and amount
::6. Enter note for check stub lines (Optional)
::7. Click [[File:Save.png]]

Editing Check Information:

::1. To edit check, click the [[File:Edit.png]] button, enter in the relevant check information, and then click the [[File:Save.png]] button.
::2. To cancel an edit click the [[File:CancelEdit.png]] button.

Check Statuses:

::*R = Reprint (edit check and change status to R to reprint, or click the [[File:Re-Print.png]] button)
::**A check with the status of ‘R’ will no longer be editable as it has been printed.
::*X = Unprinted Check(check has not been printed yet)
::*P = Printed(check has been printed)
::**A check with the status of ‘P’ will no longer be editable as it has been printed.
::**If Account Number is blank or Distributed Amount table has no entries, the check will not be printed.
::*V = Voided(edit check and change status to V to void check, or click the [[File:VoidCheck.png]] button)
::**A check with the status of ‘V’ will no longer be editable as it has been voided.
::*O = Online
::**Online checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
::*A = ACH
::**ACH checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
::*Cleared Flag – Indicates when check has cleared.

Reprint a Check:

'''Menu Location:''' AP / Check Entry/Edit

::1. Find Check Number to be reprinted
::2. Click Re-Print button
:::*Check Status will change to “R” for Reprint
::3. Go to '''Menu Location:''' AP / AP Reports / Print Checks
::4. Change Check Status to “R”
::[[File:PrintChecksR.png]]
::5. If paying from a non-standard checking GL account, enter the Account Number.
::6. Enter the Check Number from the physical check in the printer
::7. Change Date if the check date is not today’s date
::8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways:
:::*Check Status is changed to “P” for Printed
:::*The Check Number of the check is assigned
:::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check Voiding a Check: '''Menu Location:''' AP / Check Entry/Edit 1. Find Check Number to be Voided 2. Click Void Check button o Check status will change to “V” for Void o A Journal Entry is created to reverse the distributed amount

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

File:PrintChecksR.png

2020-05-20T21:09:21Z

Jakeg:

Manual:Accounts Payable

2020-05-20T21:08:51Z

Jakeg: /* Check Entry/Edit */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

====Check Entry/Edit====
'''Menu Location:''' AP / Check Entry/Edit

The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information, such as the check stub lines, check status, and the distributed amount of the check.

Enter A Check:

::1. Click [[File:Add3.png]]
::2. Enter a check number
::3. Select Person and/or Company (Lines below will autofill with the name and addresses attached to this Person or Company)
::4. Enter account number
::5. Enter distributed amount by entering the account number to be applied to and amount
::6. Enter note for check stub lines (Optional)
::7. Click [[File:Save.png]]

Editing Check Information:

::1. To edit check, click the [[File:Edit.png]] button, enter in the relevant check information, and then click the [[File:Save.png]] button.
::2. To cancel an edit click the [[File:CancelEdit.png]] button.

Check Statuses:

::*R = Reprint (edit check and change status to R to reprint, or click the [[File:Re-Print.png]] button)
::**A check with the status of ‘R’ will no longer be editable as it has been printed.
::*X = Unprinted Check(check has not been printed yet)
::*P = Printed(check has been printed)
::**A check with the status of ‘P’ will no longer be editable as it has been printed.
::**If Account Number is blank or Distributed Amount table has no entries, the check will not be printed.
::*V = Voided(edit check and change status to V to void check, or click the [[File:VoidCheck.png]] button)
::**A check with the status of ‘V’ will no longer be editable as it has been voided.
::*O = Online
::**Online checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
::*A = ACH
::**ACH checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
::*Cleared Flag – Indicates when check has cleared.

Reprint a Check:

'''Menu Location:''' AP / Check Entry/Edit

::1. Find Check Number to be reprinted
::2. Click Re-Print button
:::*Check Status will change to “R” for Reprint
::3. Go to '''Menu Location:''' AP / AP Reports / Print Checks
::4. Change Check Status to “R”
::[[File:PrintChecksR.png]]
::5. If paying from a non-standard checking GL account, enter the Account Number.
::6. Enter the Check Number from the physical check in the printer
::7. Change Date if the check date is not today’s date
::8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways:
:::*Check Status is changed to “P” for Printed
:::*The Check Number of the check is assigned
:::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

Manual:Accounts Payable

2020-05-20T21:07:45Z

Jakeg: /* Check Entry/Edit */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

====Check Entry/Edit====
'''Menu Location:''' AP / Check Entry/Edit

The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information, such as the check stub lines, check status, and the distributed amount of the check.

Enter A Check:

::1. Click [[File:Add3.png]]
::2. Enter a check number
::3. Select Person and/or Company (Lines below will autofill with the name and addresses attached to this Person or Company)
::4. Enter account number
::5. Enter distributed amount by entering the account number to be applied to and amount
::6. Enter note for check stub lines (Optional)
::7. Click [[File:Save.png]]

Editing Check Information:

::1. To edit check, click the [[File:Edit.png]] button, enter in the relevant check information, and then click the [[File:Save.png]] button.
::2. To cancel an edit click the [[File:CancelEdit.png]] button.

Check Statuses:

::*R = Reprint (edit check and change status to R to reprint, or click the [[File:Re-Print.png]] button)
::**A check with the status of ‘R’ will no longer be editable as it has been printed.
::*X = Unprinted Check(check has not been printed yet)
::*P = Printed(check has been printed)
::**A check with the status of ‘P’ will no longer be editable as it has been printed.
::**If Account Number is blank or Distributed Amount table has no entries, the check will not be printed.
::*V = Voided(edit check and change status to V to void check, or click the [[File:VoidCheck.png]] button)
::**A check with the status of ‘V’ will no longer be editable as it has been voided.
::*O = Online
::**Online checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
::*A = ACH
::**ACH checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
::*Cleared Flag – Indicates when check has cleared.

Reprint a Check:

'''Menu Location:''' AP / Check Entry/Edit

::1. Find Check Number to be reprinted
::2. Click Re-Print button
:::*Check Status will change to “R” for Reprint
::3. Go to '''Menu Location:''' AP / AP Reports / Print Checks
::4. Change Check Status to “R”
::5. If paying from a non-standard checking GL account, enter the Account Number.
::6. Enter the Check Number from the physical check in the printer
::7. Change Date if the check date is not today’s date
::8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways:
:::*Check Status is changed to “P” for Printed
:::*The Check Number of the check is assigned
:::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

Manual:Accounts Payable

2020-05-20T21:06:23Z

Jakeg: /* Check Entry/Edit */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

====Check Entry/Edit====
'''Menu Location:''' AP / Check Entry/Edit

The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information, such as the check stub lines, check status, and the distributed amount of the check.

Enter A Check:

::1. Click [[File:Add3.png]]
::2. Enter a check number
::3. Select Person and/or Company (Lines below will autofill with the name and addresses attached to this Person or Company)
::4. Enter account number
::5. Enter distributed amount by entering the account number to be applied to and amount
::6. Enter note for check stub lines (Optional)
::7. Click [[File:Save.png]]

Editing Check Information:

::1. To edit check, click the [[File:Edit.png]] button, enter in the relevant check information, and then click the [[File:Save.png]] button.
::2. To cancel an edit click the [[File:CancelEdit.png]] button.

Check Statuses:

*R = Reprint (edit check and change status to R to reprint, or click the [[File:Re-Print.png]] button)
**A check with the status of ‘R’ will no longer be editable as it has been printed.
*X = Unprinted Check(check has not been printed yet)
*P = Printed(check has been printed)
**A check with the status of ‘P’ will no longer be editable as it has been printed.
**If Account Number is blank or Distributed Amount table has no entries, the check will not be printed.
*V = Voided(edit check and change status to V to void check, or click the [[File:VoidCheck.png]] button)
**A check with the status of ‘V’ will no longer be editable as it has been voided.
*O = Online
**Online checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
*A = ACH
**ACH checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
*Cleared Flag – Indicates when check has cleared.

Reprint a Check:

'''Menu Location:''' AP / Check Entry/Edit

::1. Find Check Number to be reprinted
::2. Click Re-Print button
:::*Check Status will change to “R” for Reprint
::3. Go to '''Menu Location:''' AP / AP Reports / Print Checks
::4. Change Check Status to “R”
::5. If paying from a non-standard checking GL account, enter the Account Number.
::6. Enter the Check Number from the physical check in the printer
::7. Change Date if the check date is not today’s date
::8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways:
:::*Check Status is changed to “P” for Printed
:::*The Check Number of the check is assigned
:::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

Manual:Accounts Payable

2020-05-20T21:05:24Z

Jakeg: /* Pay Invoices(New) */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

====Check Entry/Edit====
'''Menu Location:''' AP / Check Entry/Edit

The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information, such as the check stub lines, check status, and the distributed amount of the check.

Enter A Check:

::1. Click [[File:Add3.png]]
::2. Enter a check number
::3. Select Person and/or Company (Lines below will autofill with the name and addresses attached to this Person or Company)
::4. Enter account number
::5. Enter distributed amount by entering the account number to be applied to and amount
::6. Enter note for check stub lines (Optional)
::7. Click [[File:Save.png]]

Editing Check Information:

::1. To edit check, click the [[File:Edit.png]] button, enter in the relevant check information, and then click the [[File:Save.png]] button.
::2. To cancel an edit click the [[File:CancelEdit.png]] button.

Check Statuses:

*R = Reprint (edit check and change status to R to reprint, or click the [[File:Re-Print.png]] button)
**A check with the status of ‘R’ will no longer be editable as it has been printed.
*X = Unprinted Check(check has not been printed yet)
*P = Printed(check has been printed)
**A check with the status of ‘P’ will no longer be editable as it has been printed.
**If Account Number is blank or Distributed Amount table has no entries, the check will not be printed.
*V = Voided(edit check and change status to V to void check, or click the [[File:VoidCheck.png]] button)
**A check with the status of ‘V’ will no longer be editable as it has been voided.
*O = Online
**Online checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
*A = ACH
**ACH checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
*Cleared Flag – Indicates when check has cleared.

Reprint a Check
'''Menu Location:''' AP / Check Entry/Edit

::1. Find Check Number to be reprinted
::2. Click Re-Print button
:::*Check Status will change to “R” for Reprint
::3. Go to '''Menu Location:''' AP / AP Reports / Print Checks
::4. Change Check Status to “R”
::5. If paying from a non-standard checking GL account, enter the Account Number.
::6. Enter the Check Number from the physical check in the printer
::7. Change Date if the check date is not today’s date
::8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways:
:::*Check Status is changed to “P” for Printed
:::*The Check Number of the check is assigned
:::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

Manual:Accounts Payable

2020-05-20T21:03:42Z

Jakeg: /* Check Entry/Edit */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

====Check Entry/Edit====
'''Menu Location:''' AP / Check Entry/Edit

The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information, such as the check stub lines, check status, and the distributed amount of the check.

Enter A Check:

::1. Click [[File:Add3.png]]
::2. Enter a check number
::3. Select Person and/or Company (Lines below will autofill with the name and addresses attached to this Person or Company)
::4. Enter account number
::5. Enter distributed amount by entering the account number to be applied to and amount
::6. Enter note for check stub lines (Optional)
::7. Click [[File:Save.png]]

Editing Check Information:

::1. To edit check, click the [[File:Edit.png]] button, enter in the relevant check information, and then click the [[File:Save.png]] button.
::2. To cancel an edit click the [[File:CancelEdit.png]] button.

Check Statuses

*R = Reprint (edit check and change status to R to reprint, or click the [[File:Re-Print.png]] button)
**A check with the status of ‘R’ will no longer be editable as it has been printed.
*X = Unprinted Check(check has not been printed yet)
*P = Printed(check has been printed)
**A check with the status of ‘P’ will no longer be editable as it has been printed.
**If Account Number is blank or Distributed Amount table has no entries, the check will not be printed.
*V = Voided(edit check and change status to V to void check, or click the [[File:VoidCheck.png]] button)
**A check with the status of ‘V’ will no longer be editable as it has been voided.
*O = Online
**Online checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
*A = ACH
**ACH checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
*Cleared Flag – Indicates when check has cleared.

Reprint a Check
'''Menu Location:''' AP / Check Entry/Edit
::1. Find Check Number to be reprinted
::2. Click Re-Print button
:::*Check Status will change to “R” for Reprint
::3. Go to '''Menu Location:''' AP / AP Reports / Print Checks
::4. Change Check Status to “R”
::5. If paying from a non-standard checking GL account, enter the Account Number.
::6. Enter the Check Number from the physical check in the printer
::7. Change Date if the check date is not today’s date
::8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways:
:::*Check Status is changed to “P” for Printed
:::*The Check Number of the check is assigned
:::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

Manual:Accounts Payable

2020-05-20T21:02:40Z

Jakeg: /* Check Entry/Edit */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

====Check Entry/Edit====
'''Menu Location:''' AP / Check Entry/Edit

The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information, such as the check stub lines, check status, and the distributed amount of the check.

Enter A Check:

::1. Click [[File:Add3.png]]
::2. Enter a check number
::3. Select Person and/or Company (Lines below will autofill with the name and addresses attached to this Person or Company)
::4. Enter account number
::5. Enter distributed amount by entering the account number to be applied to and amount
::6. Enter note for check stub lines (Optional)
::7. Click [[File:Save.png]]

Editing Check Information:

::1. To edit check, click the [[File:Edit.png]] button, enter in the relevant check information, and then click the [[File:Save.png]] button.
::2. To cancel an edit click the [[File:CancelEdit.png]] button.

Check Statuses

*R = Reprint (edit check and change status to R to reprint, or click the [[File:Re-Print.png]] button)
**A check with the status of ‘R’ will no longer be editable as it has been printed.
*X = Unprinted Check(check has not been printed yet)
*P = Printed(check has been printed)
**A check with the status of ‘P’ will no longer be editable as it has been printed.
**If Account Number is blank or Distributed Amount table has no entries, the check will not be printed.
*V = Voided(edit check and change status to V to void check, or click the [[File:VoidCheck.png]] button)
**A check with the status of ‘V’ will no longer be editable as it has been voided.
*O = Online
**Online checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
*A = ACH
**ACH checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
*Cleared Flag – Indicates when check has cleared.

Reprint a Check
'''Menu Location:''' AP / Check Entry/Edit
:1. Find Check Number to be reprinted
:2. Click Re-Print button
:*Check Status will change to “R” for Reprint
:3. Go to '''Menu Location:''' AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:5. If paying from a non-standard checking GL account, enter the Account Number.
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways:
:*Check Status is changed to “P” for Printed
:*The Check Number of the check is assigned
:*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

File:VoidCheck.png

2020-05-20T20:58:28Z

Jakeg:

File:Re-Print.png

2020-05-20T20:58:15Z

Jakeg:

Manual:Accounts Payable

2020-05-20T20:57:51Z

Jakeg: /* Check Entry/Edit */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

====Check Entry/Edit====
'''Menu Location:''' AP / Check Entry/Edit

The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information, such as the check stub lines, check status, and the distributed amount of the check.

Enter A Check:

::1. Click [[File:Add3.png]]
::2. Enter a check number
::3. Select Person and/or Company (Lines below will autofill with the name and addresses attached to this Person or Company)
::4. Enter account number
::5. Enter distributed amount by entering the account number to be applied to and amount
::6. Enter note for check stub lines (Optional)
::7. Click [[File:Save.png]]

Editing Check Information:

::1. To edit check, click the [[File:Edit.png]] button, enter in the relevant check information, and then click the [[File:Save.png]] button.
::2. To cancel an edit click the [[File:CancelEdit.png]] button.

Check Statuses

*R = Reprint (edit check and change status to R to reprint, or click the [[File:Re-Print.png]] button)
**A check with the status of ‘R’ will no longer be editable as it has been printed.
*X = Unprinted Check(check has not been printed yet)
*P = Printed(check has been printed)
**A check with the status of ‘P’ will no longer be editable as it has been printed.
**If Account Number is blank or Distributed Amount table has no entries, the check will not be printed.
*V = Voided(edit check and change status to V to void check, or click the [[File:VoidCheck.png]] button)
**A check with the status of ‘V’ will no longer be editable as it has been voided.
*O = Online
**Online checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
*A = ACH
**ACH checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
*Cleared Flag – Indicates when check has cleared.

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

Manual:Accounts Payable

2020-05-20T20:56:19Z

Jakeg: /* Check Entry/Edit */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

====Check Entry/Edit====
'''Menu Location:''' AP / Check Entry/Edit

The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information, such as the check stub lines, check status, and the distributed amount of the check.

Enter A Check:

::1. Click [[File:Add3.png]]
::2. Enter a check number
::3. Select Person and/or Company (Lines below will autofill with the name and addresses attached to this Person or Company)
::4. Enter account number
::5. Enter distributed amount by entering the account number to be applied to and amount
::6. Enter note for check stub lines (Optional)
::7. Click [[File:Save.png]]

Editing Check Information:

::1. To edit check, click the [[File:Edit.png]] button, enter in the relevant check information, and then click the [[File:Save.png]] button.
::2. To cancel an edit click the [[File:CancelEdit.png]] button.

Check Statuses

*R = Reprint (edit check and change status to R to reprint, or click the button)
**A check with the status of ‘R’ will no longer be editable as it has been printed.
*X = Unprinted Check(check has not been printed yet)
*P = Printed(check has been printed)
**A check with the status of ‘P’ will no longer be editable as it has been printed.
**If Account Number is blank or Distributed Amount table has no entries, the check will not be printed.
*V = Voided(edit check and change status to V to void check, or click the button)
**A check with the status of ‘V’ will no longer be editable as it has been voided.
*O = Online
**Online checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
*A = ACH
**ACH checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field.
*Cleared Flag – Indicates when check has cleared.

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

Manual:Accounts Payable

2020-05-20T20:51:59Z

Jakeg: /* Check Entry/Edit */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

====Check Entry/Edit====
'''Menu Location:''' AP / Check Entry/Edit

The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information, such as the check stub lines, check status, and the distributed amount of the check.

Enter A Check:

::1. Click [[File:Add3.png]]
::2. Enter a check number
::3. Select Person and/or Company (Lines below will autofill with the name and addresses attached to this Person or Company)
::4. Enter account number
::5. Enter distributed amount by entering the account number to be applied to and amount
::6. Enter note for check stub lines (Optional)
::7. Click [[File:Save.png]]

Editing Check Information:

::1. To edit check, click the [[File:Edit.png]] button, enter in the relevant check information, and then click the [[File:Save.png]] button.
::2. To cancel an edit click the [[File:CancelEdit.png]] button.

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

File:Add3.png

2020-05-20T20:50:57Z

Jakeg:

Manual:Accounts Payable

2020-05-20T20:49:36Z

Jakeg: /* Check Entry/Edit */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

====Check Entry/Edit====
'''Menu Location:''' AP / Check Entry/Edit

The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information, such as the check stub lines, check status, and the distributed amount of the check.

Enter A Check:

::1. Click [[File:Add3.png]]
::2. Enter a check number
::3. Select Person and/or Company (Lines below will autofill with the name and addresses attached to this Person or Company)
::4. Enter account number
::5. Enter distributed amount by entering the account number to be applied to and amount
::6. Enter note for check stub lines (Optional)
::7. Click [[File:Save.png|link=Special:FilePath/Save.png]]

Editing Check Information:

::1. To edit check, click the [[File:Edit.png]] button, enter in the relevant check information, and then click the [[File:Save.png|link=Special:FilePath/Save.png]] button.
::2. To cancel an edit click the [[File:CancelEdit.png]] button.

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

Manual:Accounts Payable

2020-05-20T20:48:48Z

Jakeg: /* Check Entry/Edit */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

====Check Entry/Edit====
'''Menu Location:''' AP / Check Entry/Edit

The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information, such as the check stub lines, check status, and the distributed amount of the check.

Enter A Check:

::1. Click [[File:Add2.png]]
::2. Enter a check number
::3. Select Person and/or Company (Lines below will autofill with the name and addresses attached to this Person or Company)
::4. Enter account number
::5. Enter distributed amount by entering the account number to be applied to and amount
::6. Enter note for check stub lines (Optional)
::7. Click [[File:Save.png|link=Special:FilePath/Save.png]]

Editing Check Information:

::1. To edit check, click the [[File:Edit.png]] button, enter in the relevant check information, and then click the [[File:Save.png|link=Special:FilePath/Save.png]] button.
::2. To cancel an edit click the [[File:CancelEdit.png]] button.

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

File:Save.png

2020-05-20T20:45:13Z

Jakeg:

Manual:Accounts Payable

2020-05-20T20:44:33Z

Jakeg: /* Check Entry/Edit: */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

====Check Entry/Edit====
'''Menu Location:''' AP / Check Entry/Edit

The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information, such as the check stub lines, check status, and the distributed amount of the check.

Enter A Check:

::1. Click [[File:Add.png]]
::2. Enter a check number
::3. Select Person and/or Company (Lines below will autofill with the name and addresses attached to this Person or Company)
::4. Enter account number
::5. Enter distributed amount by entering the account number to be applied to and amount
::6. Enter note for check stub lines (Optional)
::7. Click [[File:Save.png|link=Special:FilePath/Save.png]]

Editing Check Information:

::1. To edit check, click the [[File:Edit.png]] button, enter in the relevant check information, and then click the [[File:Save.png|link=Special:FilePath/Save.png]] button.
::2. To cancel an edit click the [[File:CancelEdit.png]] button.

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

File:Add.png

2020-05-20T20:43:40Z

Jakeg: Jakeg uploaded a new version of File:Add.png

== Summary ==
Add Button

Manual:Accounts Payable

2020-05-20T20:43:04Z

Jakeg: /* Print Checks */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

====Check Entry/Edit:====
'''Menu Location:''' AP / Check Entry/Edit

The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information, such as the check stub lines, check status, and the distributed amount of the check.

Enter A Check:
::1. Click [[File:Add.png]]
::2. Enter a check number
::3. Select Person and/or Company (Lines below will autofill with the name and addresses attached to this Person or Company)
::4. Enter account number
::5. Enter distributed amount by entering the account number to be applied to and amount
::6. Enter note for check stub lines (Optional)
::7. Click [[File:Save.png]]

Editing Check Information:
::1. To edit check, click the [[File:Edit.png]] button, enter in the relevant check information, and then click the [[File:Save.png]] button.
::2. To cancel an edit click the [[File:CancelEdit.png]] button.

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

Manual:Accounts Payable

2020-05-20T20:37:51Z

Jakeg: /* Print Checks */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

Check Entry/Edit:

'''Menu Location:''' AP / Check Entry/Edit

The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information, such as the check stub lines, check status, and the distributed amount of the check.

Enter A Check:

1. Click

2. Enter a check number

3. Select Person and/or Company (Lines below will autofill with the name and addresses attached to this Person or Company)

4. Enter account number

5. Enter distributed amount by entering the account number to be applied to and amount

6. Enter note for check stub lines (Optional)

7. Click

Editing Check Information:

1. To edit check, click the button, enter in the relevant check information, and then click the button.

2. To cancel an edit click the button.

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

Manual:Accounts Payable

2020-05-20T20:37:00Z

Jakeg: /* Create Payments: */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:

:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:

:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

File:PrintDialogACH.png

2020-05-20T20:35:11Z

Jakeg:

File:PrintDialogO.png

2020-05-20T20:34:47Z

Jakeg:

Manual:Accounts Payable

2020-05-20T20:33:49Z

Jakeg: /* Print Checks */

=Accounts Payable=

===Purchase Order===
'''Menu Location:''' Inventory / Inventory PO / Purchase Order

:1. Click '''Add'''
:2. Enter '''Order From''' company
:3. Enter '''Ship To''' company
::*If blank, defaults to your organization’s address displayed on the Main tab (Ship To fields will be blank on Order)
:4. Click '''Select Orders''' to choose Order (inserts Ref PO#)
:5. Enter '''Purchase Order Lines''' and update as needed

:'''Buttons''' 
:*'''Create Invoice''' – creates Accounts Receivable invoice for customer in '''Ship To'''
:*'''Select Orders''' (start with empty record) – creates a purchase order from an order
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt

===Inventory Receipt===
'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order
:2. Click '''Create Invoice''' button
::*Create RMA – creates an RMA for the purchase order displayed
:1. Search for Invoice
:2. Click RMA (assigns RMA #)
:3. Review Purchase Order Line information

===Pay Invoices===
=====Select Invoices=====
'''Menu Location:''' AP / Pay Invoices

:1. Select all Invoices to Pay using Ctrl + left mouse click on 
:2. Click Pay Invoices Button 
::*Lists everything to be paid 
:3. Click Create Checks 
::*Creates one check per customer (Pay To Company) and displays them in the Check Entry Table


=====Print Checks=====
'''Menu Location:''' AP / AP Reports / Print Checks

:[[File:AP_Print_Checks.png]]
:1. Enter Account 
:2. Enter starting check number 
:3. Load printer with stock 
:4. Click Print 

===Check Entry/Edit===
'''Menu Location:''' AP / Check Entry / Edit

:1. Click Add
:2. Select Company or Person
:3. Account Number—enter Cash account (COA)
:4. Check Amount – enter check amount
:5. Distributed Amount – enter Account Number to be applied to and amount
:6. Check Stub (Stub Lines) – enter note for check stub lines
:7. Click Save

::Check Statuses
:::*R = Reprint = R (edit check and change status to R to reprint)
:::*X = Unprinted Check (check has not been printed yet)
:::*P = Printed (check has been printed)
:::**If Account Number is blank or Distributed Amount table has no entries, nothing will print
:::*V = Voided (edit check and change status to V to void check)
:::*Cleared Flag – indicates when check has cleared

===Pay Invoices(New)===

====Select/Approve AP Invoices:====
'''Menu Location:''' AP / Pay Invoices

:1. Select unpaid AP invoices to be approved/paid by clicking on the invoice line. (To deselect, click the invoice line again).
:2. Once all invoices to be approved have been selected, click [[File:ApprovalScreen.png]] in the lower right corner.

====Create Payments:====
'''Menu Location:''' AP / Prepare Checks

:1. The AP Payment Approval screen shows all invoices selected to be paid and invoices needing approval before being paid.
::a. To remove an invoice, select the invoice to be removed and click [[File:RemoveSelected.png]]. This will remove the invoice line and move it back to the Pay AP Invoices screen (unpaid invoices).
::b. The total amount due of all the invoices approved will display at the bottom right of this screen. If an invoice is removed the total will be adjusted accordingly.
:2. Click [[File:CreatePayments.png]] to create checks for these invoices.
:3. The following pop-up will appear:
::[[File:PrintChecksPopUp.png]]
::a. Click yes to open the check print dialog and print the checks (see ‘Print Checks’ section below for instructions on this dialog).
::b. Click no to create the payments without printing checks.
:::i. These payments will be added to the Check Entry Table and can be printed later.
:::ii. The Check Entry Table can be viewed by going to the following menu location: AP / Check Entry/Edit.

====Print Checks====
'''Menu Location:''' AP / AP Reports / Print Checks
To print physical checks:

:[[File:PrintChecksDialog.png]]
::1. Select ‘Print Checks’ radio button
::2. Enter Account
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used.)
::4. Load printer with stock
::5. Click Print
:::a. To see a preview of the check click Preview. This will not print the check or alter the check status.

To make an Online Payment:
:[[File:PrintDialogO.png]]
::1. Select ‘Online Payment’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Post

To create an Automated Clearing House (ACH) file:
:[[File:PrintDialogACH.png]]
::1. Select ‘ACH File’ radio button
::2. Enter Account
::3. Enter starting check number
::4. Click Create

===Reports===

:*Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) 
:*AP Aging 
:*See Insight Reporting for all available AP Reports 

===Entering an Invoice===
'''Menu Location:''' AP / AP Invoice

:1. Select [[File:Add.png]] from the Toolbar
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]
:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
:::b. Enter Date (typically the date of the Invoice)
:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
:::d. Enter Person (optional)
:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
:::g. Sup Inv# – Invoice number appearing on Invoice
:::h. Terms – default (change if needed)
:::i. Due date defaults to current date, but can be changed as needed
:::j. Enter Quantity
:::k. Enter or select Account then tab through Line Desc (auto-populated)
:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
:::m. Enter any pertinent comments
:::n. Save
::::*Verify the total on the screen matches the total on the Invoice
:Create RMA – creates an RMA for the purchase order displayed
::1. Search for Invoice
::2. Click RMA (assigns RMA #)
::3. Review Purchase Order Line information

===Reprint a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be reprinted
:2. Click Re-Print button
::*Check Status will change to “R” for Reprint
:3. Go to Menu Location: AP / AP Reports / Print Checks
:4. Change Check Status to “R”
:[[File:AP_Reprint_Checks.png]]
:5. Account Number is only used if you are paying from a non-standard checking GL account
:6. Enter the Check Number from the physical check in the printer
:7. Change Date if the check date is not today’s date
:8. Click Print – In addition to printing the checks, the Check Printing process changes the Epiphany Database in the following ways.
::*Check Status is changed to “P” for Printed.
::*The Check Number of the check is assigned
::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check

===Void a Check===
'''Menu Location:''' AP / Check Entry / Edit

:1. Find Check Number to be Voided
:2. Click Void Check button
::*Check status will change to “V” for Void
::*A Journal Entry is created to reverse the distributed amount

===Pay AP Invoice When Payments Are Made Online (no physical check)===
'''Menu Location:''' AP / AP Invoice

:1. Determine last check number used by clicking [[File:Left_Arrow.png]] through Invoices to get to last Check Number used for non-physical check

'''Menu Location:''' AP / Pay Invoice

:1. Sort by Pay To company
:2. Use Ctrl key to select Invoices to Pay
:3. Click Pay Invoices
:4. Print Check

'''Menu Location:''' AP / AP reports / Print Checks

:1. Change Date to Date Paid Online
:2. Cancel hard copy print to printer

Manual:Accounts Payable

2020-05-20T20:29:43Z

Jakeg: /* Print Checks */

Manual:Accounts Payable

2020-05-20T20:29:11Z

Jakeg: /* Print Checks */

File:PrintChecksDialog.png

2020-05-20T20:28:36Z

Jakeg:

Manual:Accounts Payable

2020-05-20T20:26:39Z

Jakeg: /* Create Payments: */

File:PrintChecksPopUp.png

2020-05-20T20:19:49Z

Jakeg:

File:CreatePayments.png

2020-05-20T20:19:19Z

Jakeg:

Manual:Accounts Payable

2020-05-20T20:17:35Z

Jakeg: /* Create Payments: */

Manual:Accounts Payable

2020-05-20T20:16:58Z

Jakeg: /* Create Payments: */

Manual:Accounts Payable

2020-05-20T20:14:24Z

Jakeg: /* Pay Invoices(New) */

Manual:Accounts Payable

2020-05-20T20:12:20Z

Jakeg: /* Create Payments: */

File:RemoveSelected.png

2020-05-20T20:11:46Z

Jakeg:

Manual:Accounts Payable

2020-05-20T20:11:11Z

Jakeg: /* Select/Approve AP Invoices: */

File:ApprovalScreen.png

2020-05-20T20:10:21Z

Jakeg: