Manual:General Ledger: Difference between revisions
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== General Ledger == | [[Category:Applications]] | ||
==Screens== | |||
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==Configuration== | |||
==Utilities== | |||
==Reports== | |||
==General Ledger== | |||
=== Chart of Accounts === | |||
'''Menu Location:''' General Ledger / Chart of Accounts<br> | |||
{{EpiphanyHelpText|Screen|5}} | |||
'''Important Fields:'''<br> | |||
: 1. Account Number | |||
::* Example: 03.750.4311 | |||
:: 7. Summary Account Information<br> | ::**03 = Facility/Site | ||
::** 750 = Department | |||
: | ::** 4311 = Detail | ||
: | : 2. Balance<br> | ||
: | : 3. Account Name<br> | ||
: 4. Account Type – displays Account Type and Code <br> | |||
::* A = Asset | |||
::* Q = Equity | |||
::* E = Expense | |||
::* L = Liability | |||
::* R = Revenue | |||
: 5. Detailed Type – displays Detailed Account Type<br> | |||
::* Asset | |||
::* Equity | |||
::* Expense | |||
::* Liability | |||
::* Revenue | |||
: 6. Default Acct For<br> | |||
::*{{EpiphanyHelpText|Detail|834}} | |||
: 7. Bank Info<br> | |||
::*{{EpiphanyHelpText|Detail|9804}} | |||
: 8. Summary Account Information<br> | |||
::* Summarizes all accounts by Detail (i.e. 4311)<br> | |||
: 9. Sub-Accounts – displays all sub-accounts of GL Account Number<br> | |||
: 10. Facility – displays Facilities GL Account Number is linked to<br> | |||
: 11. Department – displays Departments GL Account Number is linked to<br> | |||
'''Adding an Account Number'''<br> | '''Adding an Account Number'''<br> | ||
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:::Department is only populated when using Summary Accounts. The Cepartment Code is normally prepended to the start of the standard GL Account in the format [Facility Code].[Department Code].[Account Number] | :::Department is only populated when using Summary Accounts. The Cepartment Code is normally prepended to the start of the standard GL Account in the format [Facility Code].[Department Code].[Account Number] | ||
::c. Update Accounts button | ::c. Update Accounts button | ||
:::• This button will automatically create and remove GL Accounts as necessary for every combination of Facility and Department defined under Account Groups. | :::• This button will automatically create and remove GL Accounts as necessary for every combination of Facility and Department defined under Account Groups. | ||
=== Journal Entry === | |||
'''Menu Location:''' General Ledger / Journal Entry<br> | |||
# Enter date if different from current date | # Enter date if different from current date | ||
# Enter Journal Desc (description of Journal Entry) | # Enter Journal Desc (description of Journal Entry) | ||
# Ledger Entries | # Ledger Entries | ||
:a. Add Account Number to be Debited | |||
:b. Add Account Number(s) to be Credited | |||
::*Note: after entering the amount use the Up or Down keys to toggle between DB and CR | |||
'''Recurring Journal Entry''' | '''Recurring Journal Entry'''<br> | ||
:'''Menu Location:''' General Ledger / Journal Entry<br> | :'''Menu Location:''' General Ledger / Journal Entry<br> | ||
# Recurring Qty: Enter number of months to recur | # Recurring Qty: Enter number of months to recur | ||
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::• If correct, click Yes, otherwise, click No to clear dialog box and return to Journal Entry to change Reversing Date. | ::• If correct, click Yes, otherwise, click No to clear dialog box and return to Journal Entry to change Reversing Date. | ||
::• Upon clicking Yes, a separate Journal Entry is entered for the date specified and indicates Reversing entry in parentheses: | ::• Upon clicking Yes, a separate Journal Entry is entered for the date specified and indicates Reversing entry in parentheses: | ||
:::[[File: | :::[[File:GL_SuccessfulReverseJE.png]] | ||
<br> | |||
'''Journal Entry Templates''' | '''Journal Entry Templates''' | ||
:'''Menu Location:''' General Ledger / Journal Templates<br> | :'''Menu Location:''' General Ledger / Journal Templates<br> | ||
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::* Credit Amount | ::* Credit Amount | ||
=== Budget === | |||
'''Menu Location:''' General Ledger / Budget<br> | |||
# Enter Budget Year | # Enter Budget Year | ||
# Enter Account Number to be impacted | # Enter Account Number to be impacted | ||
# Enter dollar amounts in appropriate Months | # Enter dollar amounts in appropriate Months | ||
=== Default Accounts === | |||
'''Menu Location:''' General Ledger / Default Accounts<br> | |||
Define default account for entries (once defined, accounts will be linked to Chart of Accounts) | |||
# Click Add | |||
# Enter Description | |||
# Enter Account Number | |||
=== Payment Types === | |||
'''Menu Location:''' General Ledger / Payment Types<br> | |||
# Enter Description | # Enter Description | ||
# Enter Account Number | # Enter GL Account Number to Debit | ||
::* Common Payment Types | |||
::**Cash | |||
::**Check | |||
::**Credit Card | |||
::**Pay Pal | |||
::**Refund | |||
::**Wire Transfer | |||
=== Reports === | |||
* Standard Balance Sheet | |||
* Standard Income Sheet | |||
* Standard GL Detail | |||
* Custom GL Reports | |||
* Custom GL Report Maintenance | |||
* Close Books | |||
* Trial Balance | |||
* See Insight Reporting for all General Ledger reports | |||