Manual:General Ledger: Difference between revisions

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+[[Category:Applications]]
+==Screens==
+{{#dpl:
+category=General Ledger
+|columns=3
+|namespace=Screens
+|shownamespace=false
+|ordermethod=title
+|order=ascending
+|format=<ul class="list-3-columns">,<li>[[%NAMESPACE%:%TITLE%|%TITLE%]],</li>,</ul>
+}}
+==Configuration==
+==Utilities==
+==Reports==
+==General Ledger==
 === Chart of Accounts ===
+'''Menu Location:''' General Ledger / Chart of Accounts<br>
+{{EpiphanyHelpText|Screen|5}}
+'''Important Fields:'''<br>
+: 1. Account Number
+::* Example:  03.750.4311
+::**03 = Facility/Site
+::** 750 = Department
+::** 4311 = Detail
+: 2. Balance<br>
+: 3. Account Name<br>
+: 4. Account Type – displays Account Type and Code <br>
+::* A = Asset
+::* Q = Equity
+::* E = Expense
+::* L = Liability
+::* R = Revenue
+: 5. Detailed Type – displays Detailed Account Type<br>
+::* Asset
+::* Equity
+::* Expense
+::* Liability
+::* Revenue
+: 6. Default Acct For<br>
+::*{{EpiphanyHelpText|Detail|834}}
+: 7. Bank Info<br>
+::*{{EpiphanyHelpText|Detail|9804}}
+: 8. Summary Account Information<br>
+::* Summarizes all accounts by Detail (i.e. 4311)<br>
+: 9. Sub-Accounts – displays all sub-accounts of GL Account Number<br>
+: 10. Facility – displays Facilities GL Account Number is linked to<br>
+: 11. Department – displays Departments GL Account Number is linked to<br>
+'''Adding an Account Number'''<br>
+:'''Menu Location:''' General Ledger / Chart of Accounts<br>
+:1. Click [[File:Add.png]]
+:2. Enter new Account Number
+:3. Select Account Type
+:4. Select Detailed Type
+:5. Select Default Acct For, if applicable
+:6. Enter Bank Info, if applicable
+:7. Enter Balance, if applicable
+:8. If Summary Account, check the Summary Account box
+:::Summary Accounts are "Virtual" accounts used in Epiphany to show the combined value of several accounts (i.e Cost of Sales may have Sub-Accounts of Purchases, Change of Inventory, etc.). Summary Accounts can be used in Custom GL Reports. They cannot be posted to directly in Journal Entries.
+:9. Account Groupings
+::a.	Facility
+:::Facility is only populated when using Summary Accounts. The Facility Code is normally prepended to the start of the standard GL Account in the format [Facility Code].[Department Code].[Account Number].
+::b.	Depatment
+:::Department is only populated when using Summary Accounts. The Cepartment Code is normally prepended to the start of the standard GL Account in the format [Facility Code].[Department Code].[Account Number]
+::c.	Update Accounts button
+:::•	This button will automatically create and remove GL Accounts as necessary for every combination of Facility and Department defined under Account Groups.
+=== Journal Entry ===
+'''Menu Location:'''  General Ledger / Journal Entry<br>
+# Enter date if different from current date
+# Enter Journal Desc (description of Journal Entry)
+# Ledger Entries
+:a.	Add Account Number to be Debited
+:b.	Add Account Number(s) to be Credited
+::*Note:  after entering the amount use the Up or Down keys to toggle between DB and CR
+'''Recurring Journal Entry'''<br>
+:'''Menu Location:'''  General Ledger / Journal Entry<br>
+# Recurring Qty:  Enter number of months to recur
+# Click Recur Monthly button
+::* Example:   Enter 11 in Recurring Qty field and click Recur Monthly button
+:::[[File:GL_RecurringJE.png]]
+::* If correct, click Yes; otherwise, click No to clear dialog box and return to Journal Entry and change Recurring Qty.
+::* Upon clicking Yes, a separate Journal Entry for each month is added to the Journal Entries.
+::* Dollars can be divided over allotted number of months to reflect income more accurately for work done throughout the year.
+'''Reverse Journal Entry'''
+:'''Menu Location:'''  General Ledger / Journal Entry<br>
+# Enter Date to reverse the Journal Entry
+# Click Reverse button
+::•	Example:  Reversing Date entered is 1/1/2020
+:::[[File:GL_ReverseJE.png]]
+::•	If correct, click Yes, otherwise, click No to clear dialog box and return to Journal Entry to change Reversing Date.
+::•	Upon clicking Yes, a separate Journal Entry is entered for the date specified and indicates Reversing entry in parentheses:
+:::[[File:GL_SuccessfulReverseJE.png]]
+<br>
+'''Journal Entry Templates'''
+:'''Menu Location:'''  General Ledger / Journal Templates<br>
+# Enter Template Desc
+# Enter Account Numbers to be debited and credited
+'''Apply Journal Entry Template'''
+:'''Menu Location:'''  General Ledger / Journal Entry<br>
+# Click Apply Template button
+# Select appropriate Template
+::a.	Edit Journal Date if needed
+::b.	Enter appropriate amounts for each account to be debited and credited
+'''Journal Entry Report'''
+:'''Menu Location:'''  General Ledger / Reports / General Journal Report<br>
+::Report includes:
+::* Journal ID
+::* Journal Date
+::* Journal Entry Description
+::* Employee Number
+::* Person Name (person that created Journal Entry)
+::* Account Number
+::* Account Name
+::* Debit Amount
+::* Credit Amount
+=== Budget ===
+'''Menu Location:'''  General Ledger / Budget<br>
+# Enter Budget Year
+# Enter Account Number to be impacted
+# Enter dollar amounts in appropriate Months
+=== Default Accounts ===
+'''Menu Location:'''  General Ledger / Default Accounts<br>
+Define default account for entries (once defined, accounts will be linked to Chart of Accounts)
+# Click Add
+# Enter Description
+# Enter Account Number
+=== Payment Types ===
+'''Menu Location:'''  General Ledger / Payment Types<br>
+# Enter Description
+# Enter GL Account Number to Debit
+::* Common Payment Types
+::**Cash
+::**Check
+::**Credit Card
+::**Pay Pal
+::**Refund
+::**Wire Transfer
-- Menu Location: General / Chart of Accounts
+=== Reports ===
+* Standard Balance Sheet
+* Standard Income Sheet
+* Standard GL Detail
+* Custom GL Reports
+* Custom GL Report Maintenance
+* Close Books
+* Trial Balance
+* See Insight Reporting for all General Ledger reports

Manual:General Ledger: Difference between revisions

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