HowTo:Setup ACH: Difference between revisions
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The first step in the process is to fill out the [[“Bank Info”]] record. We have already started entering this information for you. In the menu under General Ledger-->Bank Info you will find the screen being discussed. You will need to enter the bank’s routing and account numbers. Please verify the rest of the information on this screen is correct. Especially the chart account attached. | The first step in the process is to fill out the [[Screens:Bank Info|“Bank Info”]] record. We have already started entering this information for you. In the menu under General Ledger-->Bank Info you will find the screen being discussed. You will need to enter the bank’s routing and account numbers. Please verify the rest of the information on this screen is correct. Especially the chart account attached. | ||
The next step is to enter the bank routing and account information for each person or company that will be included in ACH transfer. Both person and company have ACH information accessible on the “Accounting Defaults” (Acct Defaults) screen / tab accordingly. Notice many companies have a procedure that determines how this ACH data is shared and between partners and staff. The purpose is to protect from unauthorized changes to account info. Many companies call to confirm modifications as an example. | The next step is to enter the bank routing and account information for each person or company that will be included in ACH transfer. Both person and company have ACH information accessible on the “Accounting Defaults” (Acct Defaults) screen / tab accordingly. Notice many companies have a procedure that determines how this ACH data is shared and between partners and staff. The purpose is to protect from unauthorized changes to account info. Many companies call to confirm modifications as an example. | ||
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When company is ready to create payroll checks, the user will go to ‘Create Payroll Checks’ under the Payroll menu. During this process, a check will be created and if the employee has ‘ACH Payments’ checked on their Person screen (with bank account info entered), the ‘Status’ on the check will be an ‘A’. The ACH checks are ready to be printed to file. | When company is ready to create payroll checks, the user will go to ‘Create Payroll Checks’ under the Payroll menu. During this process, a check will be created and if the employee has ‘ACH Payments’ checked on their Person screen (with bank account info entered), the ‘Status’ on the check will be an ‘A’. The ACH checks are ready to be printed to file. | ||
If an employee would prefer their payroll stubs to go to a personal email address instead of their work email (on Person Tab), go to the <b>Person - Addresses</b> screen and enter the employee's <b>Personal Email</b> address. Then go to the <b>Person - Accounting Defaults</b> screen (the Account Defaults Tab on the Person record) and check the <b>Payment Email</b> check box and select <b>Rel Type = Personal</b>. Be sure the <b>ACH Payments</b> check box is selected, and the employee's bank account information appears in the <b>AP Bank Account</b>. | |||
'''For AP Invoice payments:''' | '''For AP Invoice payments:''' | ||