Manual:Accounts Receivable: Difference between revisions
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[[Category:Applications]] | |||
=Accounts Receivable= | =Accounts Receivable= | ||
===Sales Order=== | ===Sales Order=== | ||
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:*'''Print Label''' – creates shipping label | :*'''Print Label''' – creates shipping label | ||
:*'''Create Pick List''' – creates pick list that can be printed to pick order for shipment | :*'''Create Pick List''' – creates pick list that can be printed to pick order for shipment | ||
:*'''Close Order''' – Changes <b>Close OR</b> flag to True on all Order Lines without impacting inventory counts and drops lines off open order lines report and open orders if all lines are closed | |||
:*'''Back Orders''' – generates a back order report showing what has shipped and what hasn't shipped | |||
'''Copy An Order''' | |||
#Navigate to the order to copy | |||
#Click the Other Actions icon (ellipses) on the Toolbar and select Copy Record | |||
#Click OK on the pop-up message to see the newly copied order | |||
===Open Orders=== | ===Open Orders=== | ||
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3. Check either box that applies and then click OK<br> | 3. Check either box that applies and then click OK<br> | ||
4. After clicking OK, you will then see the ReportPreview, which you can then either save or print.<br> | 4. After clicking OK, you will then see the ReportPreview, which you can then either save or print.<br> | ||
===Order Hold=== | |||
'''Menu Location:''' Inventory / Inventory Order / Order | |||
The Hold Open check box on the Order Screen is for filtering purposes. The Open Orders Report and the Purchase Orders List Report allow for filtering on orders that have the ‘Hold Open’ field on the Order checked allowing fulfilled orders to remain on these reports as if they were open. | |||
===Inventory Receipt=== | ===Inventory Receipt=== | ||
'''Menu Location:''' Inventory / Inventory Receipt List <br> | '''Menu Location:''' Inventory / Inventory Receipt List <br> | ||
:Actual | :1. Fill out Order By section. Ship To section will auto-populate. Change Ship To address if necessary. | ||
:2. If needed, enter the following: | |||
::a. Enter Cust PO | |||
::b. Enter Ship Via | |||
::c. Enter Sales Person | |||
::d. Enter Category | |||
::e. Enter Location | |||
:3. Enter Code | |||
:4. Enter Qty to Pick (if pulling items, Enter Actual Qty Pulled) | |||
:5. Enter Part Number | |||
:6. Enter special instructions, if applicable | |||
-If pulling items, you can create an AR Invoice from those items: | |||
:1. Select Create AR Invoice | |||
:2. Most boxes will auto-populate | |||
:3. If necessary, put a comment on the invoice in the Comments box. | |||
:4. The invoice is now created. From there, you have the following options: | |||
::a. '''Create RMA''' - for returns a new order is created with a negative quantity to put item back into inventory | |||
::b. '''Single Print''' – Reprints invoice | |||
::c. '''Print Labels''' – shipping labels | |||
::d. '''Select Quote''' – allows for manually linking of quote to invoice (used rarely) | |||
::e. '''Select Order''' – allows for manually linking order to invoice | |||
::f. '''Print ProForma''' – Similar to a packing slip (used for International Shipments) | |||
::g. '''Packing List''' – prints packing slip for shipment | |||
::h. '''Back Orders''' – prints list of back orders | |||
::i. '''Send Email''' – send invoice as an email | |||
The following are also options on the Inventory Shipment/Pick List | |||
:1. Create ASN (Advanced Ship Notice) | |||
:2. Packing List. This will let you save or print a packing list. | |||
: | |||
===Invoice Screen=== | ===Invoice Screen=== | ||
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::1. Click Add | ::1. Click Add | ||
::2. Enter Bill To company | ::2. Enter Bill To company | ||
::*Ship to will auto-populate, update if necessary | |||
::3. Enter Customer PO number, if applicable | ::3. Enter Customer PO number, if applicable | ||
::4. Enter SalesPerson, if applicable | ::4. Enter Location, if applicable | ||
:: | ::5. Enter SalesPerson, if applicable | ||
:: | ::6. Enter Ship Via, if preference | ||
::7. Ship Date will auto-populate, update if necessary | |||
::8. Term will auto-populate, update if necessary | |||
::9. Due Date will auto-populate, update if necessary | |||
::10. Enter AR Invoice Lines | |||
:::a. Select Code | :::a. Select Code | ||
:::b. Enter Quantity | :::b. Enter Quantity | ||
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:::g. Enter Comment if needed | :::g. Enter Comment if needed | ||
:::h. Click Save | :::h. Click Save | ||
::11. Add comment in the comments section if necessary | |||
::12. Fill out credit card # | |||
===Email AR Invoices=== | ===Email AR Invoices=== | ||
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:::• '''Invoice Email''' – enter email address invoice should be sent to | :::• '''Invoice Email''' – enter email address invoice should be sent to | ||
:::• '''Payment Email''' – enter email payment confirmation should be sent to | :::• '''Payment Email''' – enter email payment confirmation should be sent to | ||
::*Sned invoice via Email | |||
::4. Click Save | ::4. Click Save | ||
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::4. Click Create Deposit | ::4. Click Create Deposit | ||
:::*The amount of deposit will match the amount on deposit slip provided to your bank | :::*The amount of deposit will match the amount on deposit slip provided to your bank | ||
===Reports=== | ===Reports=== | ||
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::*Open Orders | ::*Open Orders | ||
::*Aging Report – lists of everyone owing money | ::*Aging Report – lists of everyone owing money | ||
::*Statement – | ::*Statement – list of all invoices with amounts credited and what is still due | ||
::*Sales Tax Return – sales tax on total gross sales report | ::*Sales Tax Return – sales tax on total gross sales report | ||
::**See insight reporting / Accounts Receivable for all available AR reports. | ::**See insight reporting / Accounts Receivable for all available AR reports. | ||