Manual:Time Clock: Difference between revisions
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[[Category:Applications]] | |||
=Time Clock= | =Time Clock= | ||
===Definitions=== | ===Definitions=== | ||
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<b>Menu Location:</b> Main > Setup > Defaults > Other (Tab) Defaults | <b>Menu Location:</b> Main > Setup > Defaults > Other (Tab) Defaults | ||
:[[File:TimeclockSettings.png|300px]] | :[[File:TimeclockSettings-Revised.png|300px]] | ||
===Punching In=== | ===Punching In=== | ||
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<b>Example:</b> | <b>Example:</b> | ||
Epiphany assumes the start times are the green box times. If an employee punches in at 6:00:01AM the system assumes the employee is late (red line). Punching in at 6:15:01AM assumes the employee is punching in for their 6:30AM start time and adjusts the start time to then (green line). Similarly, from 6:30:01AM to 6:44:59AM the employee would be late, and from 6:45:01AM to 6:59:59AM the employee would be on | Epiphany assumes the start times are the green box times. If an employee punches in at 6:00:01AM the system assumes the employee is late (red line). Punching in at 6:15:01AM assumes the employee is punching in for their 6:30AM start time and adjusts the start time to then (green line). Similarly, from 6:30:01AM to 6:44:59AM the employee would be late, and from 6:45:01AM to 6:59:59AM the employee would be on time for their 7:00AM shift and the adjusted time would be 7:00AM. | ||
[[File:PunchInExample.png|1000px|center]] | [[File:PunchInExample.png|1000px|center]] | ||
===Punching Out=== | ===Punching Out=== | ||
A 10 minute after time means the employee has up until 10 minutes after the hour and a half hour to punch out. Punching out less than 10 minutes after the hour or half hour will assume a punch out at the hour or half hour and adjust the punch accordingly. If an employee punches out after the 10 minute period on the hour or half hour the time clock will punch out on the exact time punched on the time clock. The actual time of punch would be the same as the adjusted time. Punching out before the hour or half hour will similarly result in the same actual time as the adjusted time. | A 10 minute after time means the employee has up until 10 minutes after the hour and a half hour to punch out. Punching out less than 10 minutes after the hour or half hour will assume a punch out at the hour or half hour and adjust the punch accordingly. If an employee punches out after the 10-minute period on the hour or half hour the time clock will punch out on the exact time punched on the time clock. The actual time of punch would be the same as the adjusted time. Punching out before the hour or half hour will similarly result in the same actual time as the adjusted time. | ||
<b>Example:</b> | <b>Example:</b> | ||
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The first and only thing you need to know about any lunch punch is punches will always be broken into 15-minute sections. No matter when an employee punches out, the system will adjust to the next 15-minute increment. The actual times of punch out and in are kept in the system and the rounding may move the adjusted times forward or backward depending on the situation. Just remember it is breaking the real amount of time punched out into 15-minute sections. | The first and only thing you need to know about any lunch punch is punches will always be broken into 15-minute sections. No matter when an employee punches out, the system will adjust to the next 15-minute increment. The actual times of punch out and in are kept in the system and the rounding may move the adjusted times forward or backward depending on the situation. Just remember it is breaking the real amount of time punched out into 15-minute sections. | ||
The only times outside the realm of a lunch punch are punches less than 5 minutes or greater than 2 hours. In the case of less than 5 minutes, we assume the employee never left or | The only times outside the realm of a lunch punch are punches less than 5 minutes or greater than 2 hours. In the case of less than 5 minutes, we assume the employee never left or is cross clocking. If the time is greater than 2 hours, we assume the employee is working a split shift and the time the employee was gone was not a lunch hour but a different shift altogether. Easy way to think about this is to take the actual start time of break time and the actual end time of the break, then block it into 15-minute chunks of time. These time blocks are always rounded to the next 15-minute time when the result is over the block. | ||
<b>Example:</b> | <b>Example:</b> | ||
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[[File:LunchPunchExample.png|1000px|center]] | [[File:LunchPunchExample.png|1000px|center]] | ||
= | =Time Card Entry Screen = | ||
'''Menu Location:''' Main / Payroll / Time Clock Entry | '''Menu Location:''' Main / Payroll / Time Clock Entry | ||
The <b>Time Card Entry</b> Screen allows users to manually enter time. | |||
#Name (Last, First)- employee name | |||
#Work Type - the type of hours (i.e., Regular, Overtime, Vacation) | |||
#Time/Hours - the Start Date/Time and the End Date/Time | |||
#Notes - for any pertinent notes for the time entry | |||
<b>Work Time (Hrs)</b> field will automatically calculate and populate. When entering the Start and End Date/Time, always enter time using the top, bottom, and quarter hour increments (i.e., .00, .15, .30, .45). Notice .45 calculates <b> Work Time (Hrs)</b> as .75 and similarly .15 calculates <b> Work Time (Hrs)</b> as .25, and .30 calculates <b> Work Time (Hrs)</b> as .50. | |||