Manual:General Ledger: Difference between revisions
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== General Ledger == | [[Category:Applications]] | ||
==Screens== | |||
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category=General Ledger | |||
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|order=ascending | |||
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==Configuration== | |||
==Utilities== | |||
==Reports== | |||
==General Ledger== | |||
=== Chart of Accounts === | === Chart of Accounts === | ||
'''Menu Location:''' General Ledger / Chart of Accounts<br> | '''Menu Location:''' General Ledger / Chart of Accounts<br> | ||
{{EpiphanyHelpText|Screen|5}} | |||
'''Important Fields:'''<br> | '''Important Fields:'''<br> | ||
: 1. Account Number | : 1. Account Number | ||
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::* Liability | ::* Liability | ||
::* Revenue | ::* Revenue | ||
: 6. Default Acct For | : 6. Default Acct For<br> | ||
: 7. Summary Account Information<br> | ::*{{EpiphanyHelpText|Detail|834}} | ||
: 7. Bank Info<br> | |||
::*{{EpiphanyHelpText|Detail|9804}} | |||
: 8. Summary Account Information<br> | |||
::* Summarizes all accounts by Detail (i.e. 4311)<br> | ::* Summarizes all accounts by Detail (i.e. 4311)<br> | ||
: | : 9. Sub-Accounts – displays all sub-accounts of GL Account Number<br> | ||
: | : 10. Facility – displays Facilities GL Account Number is linked to<br> | ||
: | : 11. Department – displays Departments GL Account Number is linked to<br> | ||
'''Adding an Account Number'''<br> | '''Adding an Account Number'''<br> | ||
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:::Department is only populated when using Summary Accounts. The Cepartment Code is normally prepended to the start of the standard GL Account in the format [Facility Code].[Department Code].[Account Number] | :::Department is only populated when using Summary Accounts. The Cepartment Code is normally prepended to the start of the standard GL Account in the format [Facility Code].[Department Code].[Account Number] | ||
::c. Update Accounts button | ::c. Update Accounts button | ||
:::• This button will automatically create and remove GL Accounts as necessary for every combination of Facility and Department defined under Account Groups. | :::• This button will automatically create and remove GL Accounts as necessary for every combination of Facility and Department defined under Account Groups. | ||
=== Journal Entry === | |||
'''Menu Location:''' General Ledger / Journal Entry<br> | |||
# Enter date if different from current date | # Enter date if different from current date | ||
# Enter Journal Desc (description of Journal Entry) | # Enter Journal Desc (description of Journal Entry) | ||
# Ledger Entries | # Ledger Entries | ||
:a. Add Account Number to be Debited | |||
:b. Add Account Number(s) to be Credited | |||
::*Note: after entering the amount use the Up or Down keys to toggle between DB and CR | |||
'''Recurring Journal Entry''' | '''Recurring Journal Entry'''<br> | ||
:'''Menu Location:''' General Ledger / Journal Entry<br> | :'''Menu Location:''' General Ledger / Journal Entry<br> | ||
# Recurring Qty: Enter number of months to recur | # Recurring Qty: Enter number of months to recur | ||
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::* Credit Amount | ::* Credit Amount | ||
=== Budget === | |||
'''Menu Location:''' General Ledger / Budget<br> | |||
# Enter Budget Year | # Enter Budget Year | ||
# Enter Account Number to be impacted | # Enter Account Number to be impacted | ||
# Enter dollar amounts in appropriate Months | # Enter dollar amounts in appropriate Months | ||
=== Default Accounts === | |||
'''Menu Location:''' General Ledger / Default Accounts<br> | |||
Define default account for entries (once defined, accounts will be linked to Chart of Accounts) | |||
# Click Add | |||
# Enter Description | |||
# Enter Account Number | |||
=== Payment Types === | |||
'''Menu Location:''' General Ledger / Payment Types<br> | |||
# Enter Description | # Enter Description | ||
# Enter Account Number | # Enter GL Account Number to Debit | ||
::* Common Payment Types | |||
::**Cash | |||
::**Check | |||
::**Credit Card | |||
::**Pay Pal | |||
::**Refund | |||
::**Wire Transfer | |||
=== Reports === | |||
* Standard Balance Sheet | |||
* Standard Income Sheet | |||
* Standard GL Detail | |||
* Custom GL Reports | |||
* Custom GL Report Maintenance | |||
* Close Books | |||
* Trial Balance | |||
* See Insight Reporting for all General Ledger reports | |||