Manual:Accounts Payable: Difference between revisions
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[[Category:Applications]] | |||
=Accounts Payable= | =Accounts Payable= | ||
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:*'''Select Orders''' (start with empty record) – creates a purchase order from an order | :*'''Select Orders''' (start with empty record) – creates a purchase order from an order | ||
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt | :*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt | ||
:*'''Close PO''' Changes <b>Close OR</b> flag to True on all Purchase Order Lines without impacting inventory counts | |||
:*'''Back Orders''' generates a back order report showing what has shipped and what hasn't shipped | |||
===Entering an Invoice=== | ===Entering an Invoice=== | ||
'''Menu Location:''' AP / AP Invoice | '''Menu Location:''' AP / AP Invoice | ||
{{EpiphanyHelpText|Screen|4}} | |||
:1. Select [[File:Add.png]] from the Toolbar | :1. Select [[File:Add.png]] from the Toolbar | ||
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]] | :2. To Select from an existing Purchase Order, click [[File:Select_PO.png]] | ||
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'''Menu Location:''' AP / AP Reports / Print Checks | '''Menu Location:''' AP / AP Reports / Print Checks | ||
=====Print Physical Checks | =====Print Physical Checks===== | ||
:[[File:PrintChecksDialog.png]] | :[[File:PrintChecksDialog.png]] | ||
::1. Select | ::1. Select <b>Print Checks</b> radio button | ||
::2. Enter Account | ::2. Enter Account | ||
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used) | ::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used) | ||
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:[[File:PrintDialogO.png]] | :[[File:PrintDialogO.png]] | ||
::1. Select | ::1. Select <b>Online Payment</b> radio button | ||
::2. Enter Account | ::2. Enter Account | ||
::3. Enter starting check number | ::3. Enter starting check number | ||
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:[[File:PrintDialogACH.png]] | :[[File:PrintDialogACH.png]] | ||
::1. Select | ::1. Select <b>ACH File</b> radio button | ||
::2. Enter Account | ::2. Enter Account | ||
::3. | ::3. Starting check number - OPTIONAL. If using check numbers for ACH, the first check number must start with a number of 10 or higher. | ||
::4. Click Create | ::4. Click Create | ||
===Reprint A Check=== | |||
'''Menu Location:''' AP / Check Entry/Edit | '''Menu Location:''' AP / Check Entry/Edit | ||
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::4. Change Check Status to “R” | ::4. Change Check Status to “R” | ||
::[[File:PrintChecksR.png]] | ::[[File:PrintChecksR.png]] | ||
::5. If paying from a non-standard checking GL account, enter the Account Number | ::5. If paying from a non-standard checking GL account, enter the Account Number | ||
::6. Enter the Check Number from the physical check in the printer | ::6. Enter the Check Number from the physical check in the printer | ||
::7. Change Date if the check date is not today’s date | ::7. Change Date if the check date is not today’s date | ||
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:::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check | :::*A Journal Entry is created removing dollars from Cash GL account, and balancing with the Check Distribution amount on the check | ||
=====Void A Check | ===Reprint a Check Stub Notification for an Employee=== | ||
'''Menu Locaton:''' Applications / Insight Reporting / Accounts Payable / Payment Notification | |||
:1. Navigate to the Payment Notification Report | |||
:2. Enter the Check Number of the check stub to reprint. | |||
:3. Print or Save Report. | |||
===Void A Check=== | |||
'''Menu Location:''' AP / Check Entry/Edit | '''Menu Location:''' AP / Check Entry/Edit | ||
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::*A Journal Entry is created to reverse the distributed amount | ::*A Journal Entry is created to reverse the distributed amount | ||
===Check Entry/Edit=== | |||
'''Menu Location:''' AP / Check Entry/Edit | '''Menu Location:''' AP / Check Entry/Edit | ||
The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information such as the check stub lines, check status, and the distributed amount of the check. | The Check Entry/Edit screen is where check information can be entered and edited (when there is no AP Invoice). This screen also displays additional check information such as the check stub lines, check status, and the distributed amount of the check. | ||
Enter A Check: | Enter A Check: | ||
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::**ACH checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field. | ::**ACH checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field. | ||
::*Cleared Flag – Indicates when check has cleared. | ::*Cleared Flag – Indicates when check has cleared. | ||
===Reports=== | ===Reports=== | ||