Manual:Accounts Payable: Difference between revisions
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[[Category:Applications]] | |||
=Accounts Payable= | =Accounts Payable= | ||
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:*'''Select Orders''' (start with empty record) – creates a purchase order from an order | :*'''Select Orders''' (start with empty record) – creates a purchase order from an order | ||
:*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt | :*'''Receive PO''' – receive items on Purchase Order into Inventory – creates an unassigned receipt; when invoice is received and entered, it relieves the unassigned receipt | ||
:*'''Close PO''' Changes <b>Close OR</b> flag to True on all Purchase Order Lines without impacting inventory counts | |||
:*'''Back Orders''' generates a back order report showing what has shipped and what hasn't shipped | |||
===Entering an Invoice=== | ===Entering an Invoice=== | ||
'''Menu Location:''' AP / AP Invoice | '''Menu Location:''' AP / AP Invoice | ||
{{EpiphanyHelpText|Screen|4}} | |||
:1. Select [[File:Add.png]] from the Toolbar | :1. Select [[File:Add.png]] from the Toolbar | ||
:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]] | :2. To Select from an existing Purchase Order, click [[File:Select_PO.png]] | ||
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:[[File:PrintChecksDialog.png]] | :[[File:PrintChecksDialog.png]] | ||
::1. Select | ::1. Select <b>Print Checks</b> radio button | ||
::2. Enter Account | ::2. Enter Account | ||
::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used) | ::3. Enter starting check number (in the case of payments that do not have a physical check number attached to them, such as ACH and online payments, unique custom check numbers should be used) | ||
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:[[File:PrintDialogO.png]] | :[[File:PrintDialogO.png]] | ||
::1. Select | ::1. Select <b>Online Payment</b> radio button | ||
::2. Enter Account | ::2. Enter Account | ||
::3. Enter starting check number | ::3. Enter starting check number | ||
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:[[File:PrintDialogACH.png]] | :[[File:PrintDialogACH.png]] | ||
::1. Select | ::1. Select <b>ACH File</b> radio button | ||
::2. Enter Account | ::2. Enter Account | ||
::3. | ::3. Starting check number - OPTIONAL. If using check numbers for ACH, the first check number must start with a number of 10 or higher. | ||
::4. Click Create | ::4. Click Create | ||
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'''Menu Location:''' AP / Check Entry/Edit | '''Menu Location:''' AP / Check Entry/Edit | ||
The Check Entry/Edit screen is where check information can be entered and edited. This screen also displays additional check information such as the check stub lines, check status, and the distributed amount of the check. | The Check Entry/Edit screen is where check information can be entered and edited (when there is no AP Invoice). This screen also displays additional check information such as the check stub lines, check status, and the distributed amount of the check. | ||
Enter A Check: | Enter A Check: | ||
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::**ACH checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field. | ::**ACH checks produce a file instead of a physical check when printed. The file location can be set/found in defaults on the ‘Checks’ tab in the ‘ACH File Path’ field. | ||
::*Cleared Flag – Indicates when check has cleared. | ::*Cleared Flag – Indicates when check has cleared. | ||
===Reports=== | ===Reports=== | ||