Manual:Accounts Payable: Difference between revisions

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=== Inventory Receipt ===

'''Menu Location:''' Inventory / Inventory Receipt ~~List~~ – actual receiving of product from a BOL/packing slip

'''Menu Location:''' Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip

:1. Search to find Order

:2. Click Create Invoice button

:2. Click '''Create Invoice''' button

::*Create RMA – creates an RMA for the purchase order displayed

:1. Search for Invoice

Line 63:

:* Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) <br>

:* AP Aging <br>

:* ~~Print Checks -~~ See AP ~~Invoice Screen / Pay Invoices~~ <br>

:* See Insight Reporting for all available AP Reports <br>

=== Entering an Invoice ===

'''Menu Location:''' AP / AP Invoice

:1~~. From the Menu Bar select AP, then select AP Invoice (the last invoice entered is displayed)~~

:1. Select [[File:Add.png]] from the Toolbar

:2. Select [[File:Add.png]] from the Toolbar

:2. To Select from an existing Purchase Order, click [[File:Select_PO.png]]

:3. To Select from an existing Purchase Order, click [[File:Select_PO.png]]

:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:

::* Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:

:::b. Enter Date (typically the date of the Invoice)

:::a. Enter Date (typically the date of the Invoice)

:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)

:::b. Enter Vendor’s Name (if name doesn’t exist, click Add Record)

:::d. Enter Person (optional)

:::c. Enter Person (optional)

:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)

:::d. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)

:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company

:::e. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company

:::g. Sup Inv# – Invoice number appearing on Invoice

:::f. Sup Inv# – Invoice number appearing on Invoice

:::h. Terms – default (change if needed)

:::g. Terms – default (change if needed)

:::i. Due date defaults to current date, but can be changed as needed

:::h. Due date defaults to current date, but can be changed as needed

:::j. Enter Quantity

:::i. Enter Quantity

:::k. Enter or select Account then tab through Line Desc (auto-populated)

:::j. Enter or select Account then tab through Line Desc (auto-populated)

:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)

:::k. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)

:::m. Enter any pertinent comments

:::l. Enter any pertinent comments

:::n. Save

:::m. Save

::::*Verify the total on the screen matches the total on the Invoice

::::*Create RMA – creates an RMA for the purchase order displayed

:::*Create RMA – creates an RMA for the purchase order displayed

:4. Search for Invoice

::::1. Search for Invoice

:5. Click RMA (assigns RMA #)

::::2. Click RMA (assigns RMA #)

:6. Review Purchase Order Line information

::::3. Review Purchase Order Line information

=== Reprint a Check ===

@@ Line 16: / Line 16: @@
 === Inventory Receipt ===
-'''Menu Location:'''  Inventory / Inventory Receipt List – actual receiving of product from a BOL/packing slip
+'''Menu Location:'''  Inventory / Inventory Receipt – actual receiving of product from a BOL/packing slip
 :1.	Search to find Order
-:2.	Click Create Invoice button
+:2.	Click '''Create Invoice''' button
 ::*Create RMA – creates an RMA for the purchase order displayed
 :1. Search for Invoice
@@ Line 63: / Line 63: @@
 :* Purchase Orders (Inventory / Inventory PO / Purchase Order or Open Purchase Orders) <br>
 :* AP Aging <br>
-:* Print Checks - See AP Invoice Screen / Pay Invoices <br>
+:* See Insight Reporting for all available AP Reports <br>
 === Entering an Invoice ===
 '''Menu Location:'''  AP / AP Invoice
-:1.	From the Menu Bar select AP, then select AP Invoice (the last invoice entered is displayed)
+:1.	Select [[File:Add.png]] from the Toolbar
-:2.	Select [[File:Add.png]] from the Toolbar
+:2.	To Select from an existing Purchase Order, click [[File:Select_PO.png]]
-:3.	To Select from an existing Purchase Order, click [[File:Select_PO.png]]
+:::a. Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
-::*	Information will auto-populate from existing Purchase order and fields can be updated as necessary, OR enter invoice manually:
+:::b. Enter Date (typically the date of the Invoice)
-:::a. Enter Date (typically the date of the Invoice)
+:::c. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
-:::b. Enter Vendor’s Name (if name doesn’t exist, click Add Record)
+:::d. Enter Person (optional)
-:::c. Enter Person (optional)
+:::e. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
-:::d. Address will automatically populate, if different, remove displayed address by clicking on – sign and then click on + sign to choose existing address from Address Table (or add new if needed)
+:::f. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
-:::e. Pay To field is auto-populated; however, if paid by Credit Card, then remove default Company and enter Credit Card Company
+:::g. Sup Inv# – Invoice number appearing on Invoice
-:::f. Sup Inv# – Invoice number appearing on Invoice
+:::h. Terms – default (change if needed)
-:::g. Terms – default (change if needed)
+:::i. Due date defaults to current date, but can be changed as needed
-:::h. Due date defaults to current date, but can be changed as needed
+:::j. Enter Quantity
-:::i. Enter Quantity
+:::k. Enter or select Account then tab through Line Desc (auto-populated)
-:::j. Enter or select Account then tab through Line Desc (auto-populated)
+:::l. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
-:::k. Unit price may auto-populate, but can be updated as needed (tab through Line Desc, and Price fields)
+:::m. Enter any pertinent comments
-:::l. Enter any pertinent comments
+:::n. Save
-:::m. Save
 ::::*Verify the total on the screen matches the total on the Invoice
-::::*Create RMA – creates an RMA for the purchase order displayed
+:::*Create RMA – creates an RMA for the purchase order displayed
-:4. Search for Invoice
+::::1. Search for Invoice
-:5. Click RMA (assigns RMA #)
+::::2. Click RMA (assigns RMA #)
-:6. Review Purchase Order Line information
+::::3. Review Purchase Order Line information
 === Reprint a Check ===

Manual:Accounts Payable: Difference between revisions

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