Screens:Person: Difference between revisions
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'''Person Screen''' - consists of all contacts in your database. | '''Person Screen''' - consists of all contacts in your database. | ||
= Tabs = | == Tabs == | ||
== Main == | === Main === | ||
Person Demographics | Person Demographics | ||
=== Critical Fields === | ==== Critical Fields ==== | ||
; Last Name | ; Last Name | ||
: Leaving this field blank will make searching difficult and reports harder to read, but it can be left blank if necessary. | : Leaving this field blank will make searching difficult and reports harder to read, but it can be left blank if necessary. | ||
| Line 11: | Line 11: | ||
: This is a flag indicating if this person is an employee of not. If they are marked as an employee, they will be visible from the Employee screen, otherwise they will not. | : This is a flag indicating if this person is an employee of not. If they are marked as an employee, they will be visible from the Employee screen, otherwise they will not. | ||
=== Fields === | ==== Fields ==== | ||
; Birthdate | ; Birthdate | ||
: This is purely informational. | : This is purely informational. | ||
| Line 33: | Line 33: | ||
: insert photo image of person | : insert photo image of person | ||
=== Functions === | ==== Functions ==== | ||
; [[File:OutlookSync.png]] | ; [[File:OutlookSync.png]] | ||
: Turns on Outlook Sync to sync this record to your Outlook Contacts | : Turns on Outlook Sync to sync this record to your Outlook Contacts | ||
| Line 44: | Line 44: | ||
:prints address labels for all records when person screen is filtered | :prints address labels for all records when person screen is filtered | ||
== Addresses == | === Addresses === | ||
Displays all addresses related to person record | Displays all addresses related to person record | ||
== Other == | === Other === | ||
Additional information related to person record | Additional information related to person record | ||
== Security == | === Security === | ||
security credentials and level of access rights to Epiphany | security credentials and level of access rights to Epiphany | ||
== Credit Card | === Credit Card === | ||
stores credit card information for billing | stores credit card information for billing | ||
== Inv History == | === Inv History === | ||
displays invoice history related to person record | displays invoice history related to person record | ||
== AR History == | === AR History === | ||
displays AR history related to person record | displays AR history related to person record | ||
== AR Payments == | === AR Payments === | ||
displays AR payments related to person record | displays AR payments related to person record | ||
== AP History == | === AP History === | ||
displays the AR invoices related to person record | displays the AR invoices related to person record | ||
== Open Orders == | === Open Orders === | ||
displays open order in Epiphany related to person record | displays open order in Epiphany related to person record | ||
== Class Entry == | === Class Entry === | ||
displays classes related to person record | displays classes related to person record | ||
== Class History == | === Class History === | ||
displays history of classes attended | displays history of classes attended | ||
== Activity == | === Activity === | ||
displays any activity logs related to person record | displays any activity logs related to person record | ||
== Acct Defaults == | === Acct Defaults === | ||
displays the default billing options related to person record | displays the default billing options related to person record | ||
== Security Basic == | === Security Basic === | ||
displays basic security to allow for password resets | displays basic security to allow for password resets | ||
Revision as of 16:54, 10 September 2020
Person Screen - consists of all contacts in your database.
Tabs
Main
Person Demographics
Critical Fields
- Last Name
- Leaving this field blank will make searching difficult and reports harder to read, but it can be left blank if necessary.
- First Name
- Leaving this field blank will make searching difficult and reports harder to read, but it can be left blank if necessary.
- Employee
- This is a flag indicating if this person is an employee of not. If they are marked as an employee, they will be visible from the Employee screen, otherwise they will not.
Fields
- Birthdate
- This is purely informational.
- Sex
- This is purely informational.
- Category
- link to category(ies) for data filtering and categorizing
- Active Flag
- Active is the default when adding a new person; uncheck this box if person becomes inactive
- Contact Information(Main Tab)
- Address information (Street, City, State and Zip)
- Email Addresses and descriptions
- Phone numbers and descriptions
- Send
- opens a new email and places the email addresses in the “To” field (requires compatible email client software)
- Company Affiliations(Company/Position)
- link related person to company and position
- Family
- link family members to related person record
- Photo
- insert photo image of person
Functions
- Turns on Outlook Sync to sync this record to your Outlook Contacts
- Fingerprint
- register person’s fingerprints with compatible fingerprint device
- Print Label
- print an address label to compatible printer for selected person record
- Print (Filtered)
- prints address labels for all records when person screen is filtered
Addresses
Displays all addresses related to person record
Other
Additional information related to person record
Security
security credentials and level of access rights to Epiphany
Credit Card
stores credit card information for billing
Inv History
displays invoice history related to person record
AR History
displays AR history related to person record
AR Payments
displays AR payments related to person record
AP History
displays the AR invoices related to person record
Open Orders
displays open order in Epiphany related to person record
Class Entry
displays classes related to person record
Class History
displays history of classes attended
Activity
displays any activity logs related to person record
Acct Defaults
displays the default billing options related to person record
Security Basic
displays basic security to allow for password resets
