Manual:Time Clock

Time Clock

Definitions

Before Minutes: The given amount of time any associate can punch in before their day begins.
After Minutes: The given amount of time any associate can punch out at the end of their day.
Lunch Punch: Any punch taken between the first punch in the morning and the last punch of the day.
Actual Time: The real time the system punches you in down to the second.
Adjusted Time: The computer-adjusted tie completed by the computer based on your company's default settings.

Timeclock Settings: Main > Setup > Defaults > Other (Tab) Defaults

Punching In

Epiphany does not know inherently what your individual schedules are, for this reason it assumes you are punching in for the first time in the day on the hour or half hour. With a 15-minute before time that means you have 15 minutes before the hour or half hour to punch in. From the hour to quarter hour the assumption is you are late for the shift starting on the hour. When you are starting late for your shift the system will not adjust the time. This means the Time/Hours will be the same time as the Actual (Timeclock) Times. Anytime from 15 minutes after to half past the hour assumes the punch in at the half hour and your adjusted time is moved accordingly. Then, again, from half hour to quarter to the hour it is assumes you are late. Anything after the quarter hour to up to the hour considers punching in at the next hour.

Example:

Epiphany assumes the start times are the green box times. If you punch in at 6:00:01AM the system assumes you are late (red line). Punching in at 6:15:01AM assumes you are punching in for your 6:30AM start time and adjusts your start time to then (green line). Similarly, from 6:30:01AM to 6:44:59AM you would be late, and from 6:45:01AM to 6:59:59AM you would be on-time for your 7:00AM shift and your adjusted time would be 7:00AM.

Punching Out

A 10 minute after time means you have up until 10 minutes after the hour and a half hour to punch out. Punching out less than 10 minutes after the hour or half hour will assume a punch out at the hour or half hour and adjust the punch accordingly. If you punch out after the 10 minute period on the hour or half hour the time clock will punch out on the exact time you punched the time clock. The actual time of punch would be the same as the adjusted time. Punching out before the hour or half hour will similarly result in the same actual time as the adjusted time.

Example: Epiphany assumes the end times are the green box times. If you punch out at 6:00:00AM we assume you are punching out on the hour. Your time will be adjusted to the hour preceding (green line), in this case, 3:00PM. From 3:00:01PM to 3:09:59PM you will be moved back accordingly. After 3:1001PM up until 3:3001PM you are assumed to be punching out early. This being the case your actual time would be the same as your adjusted time. This is the same action repeating at the half hour.

Lunch Punching

The first and only thing you need to know about any lunch punch is they will always be broken into 15-minute sections. No matter when you punch out, the system will adjust to the next 15-minute increment. The actual times of punch out and in are kept i the system and the rounding may move the adjusted times forward or backward depending on the situation. Just remember it is breaking the real amount of time punched out into 15-minute sections.

The only times outside the realm of a lunch punch are punches less than 5 minutes or greater than 2 hours. In the case of less than 5 minutes, we assume you never left or are cross clocking. If the time is greater than 2 hours we assume you are working a split shift and the time you were gone was not a lunch hour but a different shift altogether. Easy way to think about this is to take the actual start time of break time and the actual end time of the break, then block it into 15-minute chunks of time. These time blocks are always rounded to the next 15-minute time when the result is over the block.

Example: No matter what time you punch out the time clock system will attempt to change your hours to the nearest 15-minute block. If you punched out at 1:33PM and you punched back in at 2:02PM (blue line), the adjustment from the time clock would make it look like you punched out at 1:30PM and back in at 2:00PM (green line). If you go over a 15-minute block it will move to the next 15 minutes for punch out time. Punching out at 1:01PM and back in at 1:17PM (red line) will adjust as a 30-minute break showing from 100PM to 1:30PM (orange line).

Manual Time Entries

Menu Location: Main / Payroll / Time Clock Entry

1. This screen shows the detail view for each time clock entry in the system. You can view the Start and End Times, along with the Actual (Time Clock) times at the bottom. By Default Work Type is null. Select Work Type for Vacation, Sick Time, etc. (Work Type table must be populated with work types of your choosing).

2. Enter a short Work Description and Long Work Description if applicable.